How to complain and how we will respond?
Volution Ventures LLP (FRN: 969221) is an Appointed Representative of Kin Capital Partners LLP (FRN: 656789). Kin Capital Partners LLP (trading as Kin Fund Services) is authorised and regulated by the Financial Conduct Authority.
Volution Ventures LLP and Kin Capital Partners Limited are required to have in place effective and transparent procedures for the reasonable and prompt handling of complaints in relation to the services of Volution Ventures LLP.
Accordingly, this document sets out the complaints handling procedures that Volution Ventures LLP and Kin Capital Partners LLP will follow in the event that you make a complaint.
Does this policy apply to you?
Volution Ventures LLP services are available to persons who are ‘consumers’, as well as individuals, businesses and organisations that may not be consumers. The definition of a consumer for regulatory purposes also refers to any natural person acting outside of his trade, business or profession. If you fall within such categories, you are likely to be an ‘eligible complainant’.
Whilst Volution Ventures LLP and Kin Capital Partners LLP will treat all complainants equally, please note that only eligible complainants will be able to refer complaints to the Financial Ombudsman Service (“FOS”) if you are not satisfied with the way that Volution Ventures LLP and Kin Capital Partners LLP have handled your complaint.
How can you make a complaint?
You can make a complaint about Volution Ventures LLP services by any reasonable means – for example, letter, email, telephone or in person. It is free of charge to complain.
To make a complaint, please contact:
Name: Christian Elmes
Entity: Kin Capital Partners LLP
Address: 27 Clements Lane, London, EC4N 7AE
Email Address: email@example.com
Phone Number: 020 3743 3100
What will happen once you have made your complaint?
Your complaint will be acknowledged, the name and title of the person handling your complaint confirmed, and a copy of this policy will be provided, in each case in writing promptly upon receipt. Your complaint will be reviewed by the Compliance Officer of Kin Capital Partners LLP unless they are involved in the subject matter of the complaint, in which case your complaint will be referred to another member of Kin Capital Partners LLP’ senior management team.
The Compliance Officer and/or each other member of Kin Capital Partners LLP’ senior management team has the authority necessary to investigate and settle each complaint.
Investigating and resolving your complaint
Volution Ventures LLP and Kin Capital Partners LLP will investigate within a reasonable period of time your complaint competently, diligently and impartially with a view to deciding whether the complaint should be upheld and whether any remedial action and / or redress may be appropriate. The conclusions of this investigation will be confirmed in a final written response to you.
If it is decided that redress is appropriate, Volution Ventures LLP will aim to provide you with fair offer of compensation for any acts or omissions for which Volution Ventures LLP is responsible. If you accept that offer, Volution Ventures LLP will provide within a reasonable period of time such compensation to you.
Timetable for responses
Once your complaint has been acknowledged, as set out in the section “What will happen once you have made your complaint?” above, Kin Capital Partners LLP will keep you reasonably informed of the progress of your complaint. If either Volution Ventures LLP or Kin Capital Partners LLP can quickly resolve your complaint, you will be sent a summary resolution communication which will:
- acknowledge your complaint and confirm that it is now considered to have been resolved;
- explain that you may still be able to refer your complaint to the FOS if you subsequently disagree with any decision made, and the timescales you have for doing this; and
- provide information about how to contact the FOS.
If it is not possible to resolve your complaint within a reasonable period of time, Kin Capital Partners LLP will, within eight weeks of receiving your complaint, send you either a final response or a written response that explains why it is not possible to make a final response to you and when you can expect to be provided with one.
Such response will also:
- inform you that, if you remain dissatisfied, you may refer the complaint to the FOS; and
- enclose a copy of, or an electronic link to, the FOS standard explanatory leaflet.
Financial Ombudsman Service
If you are an eligible complainant, you can refer a complaint to the FOS if you are not satisfied with the outcome of your complaint. Your rights are set out in the FOS’s leaflet entitled “Your Complaint and the Ombudsman” (https://www.financial-ombudsman.org.uk/publications/ordering-leaflet/leaflet) which Kin Capital Partners LLP will provide to you as part of the Complaints process. Please remember that if you wish to refer a complaint to the FOS, you must do so within six months of the date of our final response.
Your complaint will be determined to be closed in the following circumstances:
- once Kin Capital Limited have sent you a final response; or
- where you have told Kin Capital Partners LLP and/or Volution Ventures LLP in writing that you accept an earlier response that Kin Capital Partners LLP have sent to you; or
- if you refer your complaint to the FOS, when the FOS informs Kin Capital Partners LLP and/or Volution Ventures LLP that the complaint has been closed.
If you have any questions about our complaints process, please contact Kin Capital Partners LLP via any of the contact methods listed above.